Agency Assistant/Chief of Staff

We are seeking an Agency Assistant/Chief of Staff to support members of our leadership and execution teams in a fast-paced, highly creative environment. The ideal candidate will have an extreme attention to detail as well as the ability to multi-task and juggle priorities. The role requires someone who is articulate and professional and who understands the ins and outs of organizing a rapidly growing company as well as busy professionals. A positive attitude and excellent communication skills are a must. This position will solidify your knowledge of all critical areas of a marketing and creative agency while being the right-hand of agency leadership.

Candidates that excel in this position may be offered a position in other areas of the agency including account management, content development and creative, based on performance, skill and interest.

Responsibilities Include:

  • Administrative and personal support of members of our leadership team
  • Policy and process creation/management (i.e. travel planning, playbook and documentation management, internal communications, culture programs, etc.)
  • Screen phone calls and provide info to prospective clients
  • New hire onboarding and basic HR functions
  • Keep office presentable and manage supply inventory
  • Assist in planning and setting up office events (parties, lunches, conferences, training seminars, etc.)
  • Assist with developing presentations for new business and client briefings
  • Support agency-wide functions including client management, office support, creative development, planning, research, accounting, award applications, and project management
  • Coordinate and communicate with company management, clients, creative + account team, and vendors
  • Follow up with clients and vendors through email, phone, or in-person regarding ongoing projects/billing (if needed)
  • Prioritize and manage tasks
  • Schedule meetings both internally and with clients

Required Skills and Experience:

  • A positive, can-do, team-player attitude is a must
  • Understanding of business operations
  • Experience working in a fast-paced, challenging environment (experience in a marketing agency is a plus)
  • Assistant experience is a plus
  • Strong attention to detail
  • Some technical, creative and copywriting skills
  • Possess effective time management and organizational skills
  • Expert knowledge of computer technology, including MS Office
  • Demonstrated ability to quickly turn around projects with polish and accuracy
  • Reliable transportation and a vehicle are a MUST
  • Strong communication and writing skills
  • Ability to juggle multiple priorities without getting overwhelmed
  • Commitment in both time and spirit to the leadership team and company
  • A great sense of humor and an outgoing personality

How to Apply: Please respond by submitting to [email protected] a cover letter, resume/CV, salary requirements and samples that may include links to past work, samples in PDF format of print or design document writing work, and anything else that you feel sets you apart.