We are seeking a Marketing Executive Assistant to support members of our leadership and executive team in a fast-paced, highly creative environment. The ideal candidate will have an extreme attention to detail as well as the ability to multi-task and juggle priorities. The role requires someone who is articulate and professional, highly organized, and who can successfully function in a role which organizes a growing company and its busy leaders. A positive attitude and excellent communication skills are a must!
This position will solidify your knowledge of all critical areas of a marketing and creative agency while being the right-hand of agency leadership at companies MODintelechy, a B2B lifecycle marketing and technology activation agency, and Four Wings Marketing, a creative, digital marketing agency.
This is a hybrid role, and the individual must be located in Austin, Tx.
Responsibilities:
Clerical tasks & support:
- Office upkeep (watering plants, sorting and sending mail, ensuring a presentable and organized space, etc.)
- Coordinating on-sites as needed (i.e., meals and location bookings)
- Completing forms and assisting in maintaining various databases
- Provide regular updates on the status of ongoing projects
- Schedule meetings both internally and with clients
Executive Support:
- Administrative and personal support of members of our leadership team
- Find opportunities for and assist with media relations (blog, podcast, digital journal publications, etc.)
- Ensure documents are updated, properly filed, and easily accessible for executives
- Assisting executives with ad-hoc duties (personal and professional)
Marketing Support:
- Conduct research to identify industry trends, competitors, ideal profiles, and target markets
- Assist with developing presentations for new business and client briefing
- Coordinate and communicate with company management, clients, creative + account team, and vendors
- Assist with brand and product shoots (as needed)
- Screen phone calls and provide info to prospective clients
- Follow up with clients and vendors through email, phone, or in-person regarding ongoing projects
- Copywriting, social media and other creative tasks as needed
More duties as needed.
Requirements:
- A positive, can-do, team-player attitude is a must
- Understanding of basic business operations
- Experience working in a fast-paced, challenging environment (experience in a marketing agency is a plus)
- Assistant experience is a plus
- Ability to handle confidential information with sound judgement
- Excellent written and verbal communication + time management skills
- Strong attention to detail and commitment to organization
- Experience with digital tech such as Microsoft Suite (Outlook, Word, SharePoint, Excel, PowerPoint)
- Experience with SquareSpace, Canva and Adobe Software is a plus
- Reliable transportation and a vehicle are a MUST
- Demonstrated ability to quickly turn around projects with polish and accuracy
- Ability to juggle multiple priorities without getting overwhelmed
- We love a great sense of humor and outgoing personality!
Role Type:
- We are open to PT/FT/Contract depending on skillset and availability of the best candidate.
Compensation:
- TBD